Process and Timeline

Program Review occurs annually following the process and timeline described below.

August: The Office of Instruction prepares the Program Review template for each program.

Staff download screenshots from Tableau Dashboards: Enrollment and Academic Success and Persistence and Completion.
Using Adobe Pro, staff insert the charts into the Program Review templates.

October: The Office of Instruction emails the Program Review packets to each Department Chair. Note: The emails are sent by the Vice President of Instruction. Division Deans are cc'ed.

Fall Quarter: Department Chairs analyze data and respond to prompts.

End of Fall Quarter: Department Chairs email the Program Reviews with responses to their Division Deans and Administrative Assistants.

Winter Quarter: Division Deans add comments to the Program Reviews.

End of Winter Quarter: Division Deans save Program Reviews with their comments to the file for Vice President of Instruction review.

Spring Quarter: The Vice President of Instruction adds comments to the Program Reviews.

End of Spring Quarter: Final Program Reviews are sent to the Division Deans and Vice President of Instruction for signature. Department Chairs receive the signed copies.

Template

Each program receives a prepared, custom template that includes data visualizations for program enrollment, credit attainment, persistence, and completion, disaggregated by race/ethnicity.

After each data set, Department Chairs analyze and reflect upon trends and differences between white students and students of color. They identify strategies for improving enrollment and student success with a focus on equity. After the initial Program Reviews, they also discuss how implementation of strategies has affected program data. Note: Specific prompts have varied by year.

The Program Review temple also provides the opportunity for Department Chairs to request new faculty positions and equipment.

The final two sections of the template are the Division Dean and Vice President of Instruction comment sections.

Click here to view a sample template, including data for all programs.